Rules-Based Print Routing: The Easy Way to Cut Office Print Costs

Running a business is a significant investment, and costs are costly. The company has bills and taxes to pay. Aside from that, there are operating costs in business planning, marketing, and implementation. That is why, as much as possible, businesses should cut costs on specifics like printing. Many companies try to think of ways to save money in the printing aspect. The most efficient so far is the rules-based printing. As the name suggests, rules-based print routing defines a set of rules on different aspects to reduce costs in printing. These rules are either traditional printing, document type printing, or printed in specified devices. Let’s look at how rules-based print routing can further help the company cut office print costs.

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How Does It Work?

Rules-based printing uses cutting-edge technology and advanced printing software to print documents based on a specific set of rules. It defines the types of documents for printing. More so, it depends on how the business defines these rules as bases for the printing procedure. They can define a specific set of devices for printing. Another option can be authorising a collection of personnel to track printing documents. This is to avoid unnecessary printing. It is also done to cut extra costs for unintentional errors by employees. Aside from defining rules for users, the business can also modify the print process depending on the document. The company can set black and white as primary colours for printing. They can set a rule that will change printers when high-volume documents are printed. In general, companies set rules to cut the costs of office printing.

How can it help?

If there are rules that are set, it is a given fact that companies oblige employees to adhere to them. It’s not a problem for machines since it does what its programmed to do. Once there are rules, cutting office costs is easier. It minimises errors and waste. The printing production is maximised while maintaining an excellent financial position. If a company implements rules-based print routing, employees will follow. Other procedures like collating and organising can be more accessible as well. 

  • Stoppage of Personal Prints

Some employees often eye on the printers at the company. Most of them print at the office’s machine to avoid paying fees outside thus saving money. But, the company will be at risk once all of them do that. They don’t consider that running costs at offices may affect their pay in the future. If a company has more expenses to pay, they are vulnerable to decreasing employees’ salaries to suffice the payables. To avoid that, using rules-based print routing can prevent employees from printing personal files. Since authorised users can print, those with no access cannot publish without permission.

Rerouting volume printing

Sometimes, when employees rush things, they print documents for high-speed computer printing on high-end printers. This incurs a higher operating cost since printing at that specific machine is expensive. Through rules-based print routing, copies are automatically printed on high-speed computer printers for volume printing which is low cost.


Rules-based print routing is the easiest way to cut office costs for a company. It increases the chance for companies to have lower expenses paid on consumables. Much quieter than bills and taxes. This technique is an efficient way to improve the company’s financial standing. Because of the lowered expenses, it does not have to worry about outrageous costs. If you have queries about rules-based print routing and other computer-related concerns, contact the tech team of this site to give you an outright answer. If you have plans on buying, renting, or leasing printers, this has it all as well.